Summary of Responsibilities – Updated Nov. 30, 2002
Provide guidance and experience to executive.
Chair meetings when President and Vice President are not available
Represent QCMBL at Sask. Lacrosse functions when requested by executive.
Represent QCMBL at functions when requested by executive
Provide liaison with outside groups and assist in transfer of contact to new executive
Be one of two/ three co-signers for bank account
Represent QCMBL at Sask. Lacrosse functions
Represent QCMBL at functions
Be contact person when others not available.
Oversee work of executive / committees
Cast tie-breaking vote on QCMBL business
Assist chairman as required
Chair meetings when President is not available
Represent QCMBL at meetings.
Be one of two/three co-signers for bank account.
Head committee work on special projects
Work with Treasurer to develop budgets
Maintain banking records suitable for auditing, including receipts to verify transactions.
Be one of two / three co-signers for bank account.
Prepare regular financial statements for the President, Executive, and Sask. Lacrosse.
Assist in the collection and deposit of all funds received.
Write cheques / make payment for all expenses.
Ensure timely payment of annual bills – Corporations Renewal, insurance, storage
Maintain files of previous years financial activity.
Prepare, or assist accountant, with Corporate /GST / Income Tax statements as required.
Work with Vice President to develop budgets
Record and distribute the minutes of all meetings.
Maintain files of all correspondence, and documents distributed by QCMBL.
Maintain files of all correspondence received from SLA
Prepare, distribute, and receive correspondence on behalf of QCMBL.
Submit paperwork for MAP funding
Prepare registration material
Co-ordinate registration night(s)
Receive registrations and issue receipts for fees collected
Sort registrations by division for use others(Scheduler, Facilities, Equipment, Chief Official)
Assembly league / teams / coaches / players / referees registrations
Work with treasurer to submit registration documents and funding to Sask. Lacrosse.
Receive late registrations and advise Sask. Lacrosse of all changes
Work with registration data, Chief Official, Facilities to review game / rink requirements
Co-ordinate mutual scheduling requirements with Field Lacrosse.
Develop and distribute schedule of league games
Develop and distribute schedule of playoff games
Work with Facilites to re-shedule changes to suit special rink / team commitments
Maintain schedule of outdoor rink rental
Verify receipts of all rink rentals and forward to the treasurer for payment
Work with registration data, Scheduler, Chief Official to review game / rink requirements
Obtain information on rental agreements
QCMBL contact with the various facilities being used
Work with Scheduler and individual facilities to accommodate special needs changes.
Assist treasurer to develop a facilites budget for the following year.
Assist in the recruitment of coaches
Assist in the organization of the “Skills Clinic”
Be a resource person with the coaches
Arrange for coaches to obtain necessary instruction / coaching classes are required to be meet certification
Conduct meetings with Coaches to review QCMBL expectations and resolve issues as they develop.
Be liaison between coaches and executive
Work with the Discipline Representative and Chief Official to resolve issues relating to conduct of behaviour and interpretation of rules.
Collect player evaluation forms
Assist treasurer to develop coaches training budget for the following year.
Maintain inventory of equipment / sweaters
Monitor condition of equipment / sweaters. Arrange for repairs as required.
Ensure equipment available to meet team requirements
Recommend to executive on the purchase / replacement of equipment / sweaters to meet registrations requirements
Verify receipts of all equipment purchased and forward to the treasurer for payment
Co-ordinated storage of equipment / sweaters in the off-season
Assist treasurer to develop an equipment budget for the following year.
Recruit and provide training opportunities for referees
Monitor development of referees.
Conduct regular meetings with the referees to discuss ongoing events ( scheduling, rules, game conditions, other issues)
Be liaison between referees and executive
Work with the Coaching representative to resolve issues relating to the conduct of behaviour and interpretations of rules.
Work with Discipline and Coaching Representative to document and enforce disciplinary actions required of coaches / players / referees.
Prepare year-end summary of referee receipts for treasurer.
Assist treasurer to develop a referee budget for the following year.
Receive game sheets and maintain statistics
Submit weekly summary of statistics to the newspaper
Receive game sheets with major infractions
Conduct meetings to determine applicable suspensions
Advise coaches of disciplinary actions
Review game sheets to follow up on suspensions served and any general trends
Work with Chief Official and Coaching Representative to document and enforce disciplinary actions required of coaches / players / referees.
Recruit volunteers to assist in marketing activities
Assist Registrar in the development and distribution of registrations and promotional material
Co-ordinate fund-raising / corporate sponsorship
Co-ordinate advertising and media releases
Chair committee for “Celebrity Challenge”
Assist treasurer to develop Sponsorship / Fund-raising budget for the following year.
Assist executive to ensure corporate sponsors are duly recognized for their contributions
Web Site Operator
Maintain web site
Assist secretary in the distribution of information via the internet /web page
Update statistics and league information on the web site as required.
Maintain communication with other Lacrosse organizations on behalf of QCMBL
Assist Scheduler / Chief Referee / Marketing Chairman is developing programs in conjunction with other Lacrosse organizations.
Receive and distribute information on upcoming out of town tournaments
Receive travel permits and game sheets
Contact person for any QCMBL teams wishing to host tournaments
(work with Scheduler, Facilities, Chief Official)
Provide tournament checklist / guidance to encourage teams to have sufficient organizational support to properly host a tournament
Submit paperwork to SLA
Receive and distribute sweaters and goalie equipment from equipment manager
Attend coaches meetings
Attend coaching clinics (sport theory and lacrosse technical)
Display self discipline during on / off court activities.
Develop an action plan for the development of the players.
Use practices and game conditions to implement the action plan
Work with other coaches / referees / league executive to deal with disciplinary and player/referee developmental issues.
Encourage players and parents to respect the other players / officials / coaches and parents.
Solicit another parent to act as team manager/ treasurer
Work with team manager / treasurer to convey team and league information to the parents / players.
Collect sweaters and goalie equipment at the end of the year, wash sweaters and return to equipment managers
Submit year end ballot for “Coach of the year, Official of the Year,
Sponsor of the Year, Volunteer of the Year, Media of the Year, Athlete of the Year”.
Complete and submit to QCMBL the player evaluation forms
Team Manager / Treasurer
(Preference is that this be a two or three person committee independent of the coach(s) )
Display personal discipline during games and practices
Ensure registration forms are complete
Obtain medical information
Distribute league information. Ensure parents are informed the schedule, tournaments, special events, changes.
Work with the coach to develop time-keeper / score-keeper / bench assistant schedules
Assist the coach with the distribute and retrieval of sweaters
Collect additional fees for league / team fund-raising and tournament event.
Collect sweaters at the end of the year
Return sweaters and equipment to league.
Distribute balance of team funds at end of year.
Submit financial statement to QCMBL for all additional funds collected, spent, returned.
Solicit parent helpers for extra activities such as photos, tournaments, year end windup etc.